Creating ASNs within Fulcrum

 STANDARD OPERATING PROCEDURE
Creating ASNs within Fulcrum
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Purpose: This document aims to establish clear guidelines and procedures for generating Advanced Shipping Notices (ASNs). ASNs are crucial labeling tools affixed to incoming shipments. They inform warehouse personnel about the contents of each carton and detail how the items within are organized, ensuring efficient inventory management and preparation for incoming goods.

Video: Creating ASNs

Procedures:

Carton(s) Containing One SKU (i.e. multiple cases of the same item)

A Purchase Order (PO) must be created prior to the following steps:

1. Log into Fulcrum > Open the Purchase Order you would like to create an ASN label for (Menu > Purchasing > Purchase Orders > Select the PO Number).
2. Select the ASN tab within the top menu (by default, Fulcrum will divide the PO into different cartons) > Click Save > Print.
3. From the Print page, you will have the option to view and print all the ASN labels that will be applied to the applicable carton(s). Once the warehouse receives the carton(s) as an incoming shipment, they will scan the barcodes, which will streamline the receiving process.

Carton(s) Containing Mixed SKUs within a Single Carton (i.e. multiple cases of different items)

A Purchase Order (PO) must be created prior to the following steps:

1. Log into Fulcrum > Menu > Purchasing > ASNs > You will be able to see a list of Purchase Orders here under the “PO” Column > On the same line as the applicable PO, click Create ASN under the ASN column.
2. From this page, the Unit of Measure (UOM) column will default to EA (eaches) unless different UOMs are set up for individual SKUs. If UOMs are set up and you would like to change this setting, simply click on the gear icon to the left of the UOM > Select your preferred UOM from the dropdown > Split.
3. If you have multiple SKUs located within the same carton, you would navigate to the Carton column and make sure they are listed within the same carton (numbers should match). If you skip this step it will place the SKUs in different boxes.
4. Click Save  in the upper right-hand corner > Print > Then from here you also have the option to save the ASN(s) as a PDF so it can be emailed to the vendor.

Note: Vendors can be given access to Fulcrum (with the assigned role as Vendor). This will allow them to log in and create ASNs directly, so all you would have to do is create the Purchase Order.

Remember that once a PO is created, you you should enter the Expected Delivery Date, enter the Carrier (i.e. UPS, USPS, FedEx, DHL, etc.), and then plug in the master Tracking Number > Save.